One major element in a project is the motivation of team members. When your team members are lacking in morale, tasks may not be completed within the set time frame or standard you expect. By following some of these simple steps to motivate project team members, you could see a huge improvement in the performance of team members, thus seeing a better result in projects.

1) Get to know them

Getting to know your team members personalities is a great way for you to judge the dynamic within the team. Getting to know them also allows you to understand each individual’s strengths and strategically put them in the right place to shine or partner them with someone that can help support them.

For example, if someone is better at analysing data, give them this to do or pair them with someone else to help them to learn. An idea would be to have an ice-breaking session at the beginning of a project with team-building exercises. You could encourage people to open up about past experiences with previous projects they have been involved in. Let them talk about things that went well and things that didn’t go so well. This will allow you to see their strengths and weaknesses.

2) Reward them

Being rewarded for a job well done is something that gives us a sense of pride. If they complete a task particularly well, reward them for it. This could be an extra holiday day, lunch or some vouchers. The celebration shouldn’t just be saved for the end of the project, it should be done at different stages, even small milestones. Putting a little bit of thought into what you gift your Team Members with will also be appreciated.

Remember, everyone is different. A tip from me would be to sit down with your team members before the project starts and discuss the rewards process. For example, would they like to be rewarded individually or as a team? When would they like to be rewarded, at different milestones or at the end of the project? Taking the time out to find out about people’s preferences and giving them something they really want could give you better results.

3) Give them the right tools and training

Ensuring that your team members have the correct tools or training will give them the confidence to effectively work on project tasks. If you don’t give them this, how do you expect them to reach their goals and objectives? A project usually involves different departments or team members so collaboration is essential. Project & Portfolio Management software such as Microsoft Project Online gives Team Members real-time updates and an overview of how the project is getting along.

Project management training is invaluable and can empower people with the right skills and motivate project team members to develop within their role. If they feel like you are investing in them, giving them the support needed, they will want to prove something to you. Giving them the right project management tools and templates will make it easier to effectively run projects. Review our case studies with an international commercial law firm, Ince & Co and Home Retail Group, home to Argos, Homebase and Habitat to see how project management training enhanced the way they ran projects.

4) Set clear goals and objectives

A project will always have set goals and objectives to achieve in order to measure its success. However, we sometimes overlook the value of setting individual and team goals too. Settings goals, whether they are long-term or short-term, give a clear focus on what needs to be accomplished. Once they reach their goals, it will give them a sense of achievement and will motivate project team members to “go the extra mile”. When setting goals, there a couple of ways to help people achieve them. One is to set deadlines for when you both decide that you will have reached it. The second is to put up a chart or whiteboard, clearly monitoring peoples goals, this will help to keep people on track.

In can be very easy for you to go into a project at 100 mph and not slow down to keep on track off the target. However, you need to be mindful of your project team members. Look after them and support them in any way you can.

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By: Baz Khinda

Baz Khinda
Commercial Director, BA, MBS, MCTS, CertBusM, PRINCE2, Microsoft P-SSP (Partner Solution Sales professional)

Published: 18 May 2015

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