Managing projects in today’s fast-moving, hybrid work world requires a central place to collaborate, track progress, and communicate. Microsoft Teams delivers exactly that—bringing together chat, meetings, files, tasks, and powerful integrations all in one platform. Whether you’re running small projects or managing a portfolio of initiatives, Teams provides the tools to streamline project management.
Microsoft Teams as Your Project Hub
Microsoft Teams acts as the digital command centre for your project work. It connects team members across departments and locations, giving them a shared space to plan, discuss, and execute projects.
Teams integrates seamlessly with Microsoft 365 apps like Planner, Project for the web, Power BI, SharePoint, and Power Apps. Whether you need simple task management or a robust project management solution, Teams scales to fit your needs.
Start Simple with Microsoft Planner
Planner is perfect for managing lightweight projects. You can add a Planner tab in any Teams channel to:
- Create and assign tasks
- Set due dates and priorities
- Group tasks in buckets
- Track progress using a Kanban-style board
Everyone in the team can view the task board, update status, and add comments, which encourages transparency and shared accountability.
Scale Up with Project for the Web
When your project needs more structure, Project for the web provides advanced features like:
- Grid view for detailed planning
- Timeline view with drag-and-drop Gantt charts
- Task dependencies
- Effort and resource tracking
You can build your project plan from scratch or use templates, then assign work to team members. Projects are tied to Microsoft 365 Groups, enabling collaboration on files, tasks, and conversations in one place.
Integrate and Automate with Power Platform
For teams with a PMO function or complex workflows, integrating Power Apps and Power Automate can elevate your Teams experience.
Use Power Apps to:
- Create structured project request forms
- Capture financials, risks, and issues
- Track project lifecycle through custom stage gates
Combine with Power BI for live dashboards that show:
- Portfolio progress
- Resource utilisation
- Risk and issue breakdowns
All of this can be accessed directly within Teams, so stakeholders get real-time insight without jumping between systems.
Bring Everything Together in Teams
Inside a Teams project workspace, you can:
- Chat with colleagues about tasks and decisions
- Co-author documents stored in SharePoint
- Host meetings and record them for future reference
- Visualise work in Planner or Project
- Track KPIs using Power BI dashboards
You can also pin tabs for quick access to your project plan, timeline, or reporting dashboards.
What’s New: The Unified Planner Experience
Microsoft has now combined Planner and Project for the web into a unified tool, simply called “Planner.”
This update:
- Removes overlap between apps
- Offers a streamlined user experience
- Supports multiple planning levels in one place
The integration is already live within Microsoft Teams, with ongoing enhancements expected throughout 2025. For updates, refer to Microsoft’s official Planner announcement page.
Microsoft Teams Pricing (Updated April 2025)
Microsoft Teams is included with Microsoft 365 subscriptions. As of April 2025, here are your current options:
| Plan | Price per user/month | Key Features |
|---|---|---|
| Microsoft Teams Essentials | £3.30 | Chat, meetings, and basic collaboration |
| Microsoft 365 Business Basic | £4.90 | Teams + cloud storage + Office Online apps |
| Microsoft 365 Business Standard | £10.30 | Full Teams + Office desktop apps + more |
Note: Microsoft has introduced a 5% pricing increase for monthly billing on annual/triennial plans, effective April 2025. For the latest updates, always refer to Microsoft’s pricing page.
Final Thoughts
Microsoft Teams is more than just a chat tool. It’s a flexible, scalable project management platform. Whether you need basic task tracking with Planner or a full project management suite with Project, Power Apps, and Power BI, Teams helps you bring it all together in one digital workspace.
