Welcome to the final article in the three-part series focused on the use cases for Microsoft Project for The Web, which can be found on the Microsoft site listed as Microsoft Project Plan 1.
The first article in the series was centred around the use case for Accidental Project Managers who happen to be the target users of Project Plan 1. In addition to that plan, you also have Project Plans 3 and 5 which provide access to Microsoft Project Online which is widely used across an array of organisations.
Project Online has evolved from Microsoft Project to cater for the ‘enterprise’ and is very much geared up for power users, offering sophisticated functionality around governance, resource management and across other areas too. Whilst this is great for those departments with higher levels of maturity, it is not so good for teams that are looking for a step up from using Microsoft Paint, Excel or something beyond Microsoft Planner.
In those scenarios, you may find that Project Online and Project for The Web are better together…
Teams Work The Way They Want – Organisations Get The Results They Need
However, when you start using a wider solution mix there could be a risk that you start creating siloes which is not great in terms of visibility, but through Microsoft Roadmap and Power BI you can get a full ‘joined-up’ view of the corporate portfolio.
Single Portfolio View Through Microsoft Roadmap
The ‘Roadmap’ capability allows end-users to create timeline views of proposed and active projects, the great thing being that you can pull in plans from Project Online and Project for The Web as well as Azure Boards. Note to create Roadmaps you will require Project Plan 3 or 5.
A combined roadmap view showing plans from Project for The Web and Project Online
Single Portfolio View Through Microsoft Power BI
You can also create ‘joined-up’ views through Microsoft Power BI by combining the Project Online and Project for The Web data sources; some simple examples are provided below:
A combined view of Project for the Web and Project Online Data
A combined Resource Overview between Project for the Web and Project Online
Watch the companion webinar
See a detailed overview of how the Microsoft Power Platform supports PMO teams in terms of managing the Project & Portfolio Management (PPM) lifecycles, informing decision making, and Agile approaches.