Microsoft Project for the web logoWhat is Project for the Web?

Project for the Web is Microsoft’s most recent offering for cloud-based work and project management. It provides simple, powerful work management capabilities and can be used by project managers and team members to plan and manage work.

Project for the web is the latest addition to the Microsoft Project product family, which includes Project Online Desktop Client, Project Online and Project Server.

Project for the web is built on the Microsoft Power Platform. The Power Platform consists of PowerApps, Power Automate, Power BI, and the Microsoft Dataverse.

Microsoft Project for The Web: Timeline View

Microsoft Project for the Web: Timeline View

How is it licensed?

Project for the web is a project management planning experience that is easy-to-use, web-based, and specially created for informal (or ‘accidental’) Project Managers. It is available through three subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5.

Note: Project Plan 3 and Project Plan 5 subscriptions provide access to both Project for the Web and Project Online. For more information on what you can do in Project Online, see Microsoft Project Online Licensing Plans.

However, there are options to extend the planning functionality using the Power Platform, where additional licensing subscriptions may apply.

Microsoft Project for The Web: Project Application

Microsoft Project for The Web: Project Application

Extending Project for the Web

Project for the Web has been designed by Microsoft to be customised and extended, and this is made possible by the fact that it is built on the Dataverse platform where the data is stored within a set of tables. Project for the Web comes with its own tables which can be extended, and you can also add your own custom tables using the Power Platform; specifically, PowerApps and Microsoft Power Automate.

Microsoft Project for The Web: Project Application

Microsoft Project for The Web: Project Application

In the example highlighted above, Project, Task and Status Report are all examples of tables included within the out-of-the-box Project Application. Whereas, Actions, Decisions and Lessons Learned are examples of custom tables that have been added to the Project Application.

The Project Application can be extended with up to Five (5) custom tables without the need to purchase additional Power Apps licenses.

Note: Once you exceed the (5) custom tables, users will require a separate Power Apps subscription.
Note: Building separate Power Apps beyond the out-of-the-box Project Application that accesses Project for the web data requires a separate Power Apps subscription.

What can I do with Project for the Web?

Listed below are the features that interact with data in the Project for the web data store. All these features are available in all Microsoft Project subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5. Although features marked with an * will require additional subscriptions.

Feature Description Office 365 licenses Plan 1 Plan 3 Plan 5

Project, task, and time management

Board view Track project tasks visually for improved workflow and status monitoring by using out-of-the-box and custom task boards. View Only
Dependencies Set and visually track dependencies between tasks. View Only
Grid View Plan and manage projects by using a hierarchical grid view of tasks. View Only
Milestones Establish and track important project and task milestones. View Only
Project Home Track and manage deliverables using start and end dates and automated scheduling.
Task Scheduling Get a birds-eye view of projects that you’ve worked on recently, as well as important projects that you need to monitor closely. View Only
Timeline View (Gantt Chart) Visually track and understand project dates, dependencies, and assignments in a hierarchical timeline view. View Only
Summary tasks Plan, manage and track deliverables and phases by using summary tasks View Only
Create and use task custom fields Add local custom fields to tasks in a project, add data to these fields, or update data in these fields. View Only

Resource and programme management

Project team setup Manage a project team by adding and removing members and setting the working calendar.
Create resource requests* Use the Resource Scheduling App to create Resource Requests View Only View Only
Accept a booking proposal* Use the Resource Scheduling App to accept a booking proposal View Only View Only
Create and update bookings to fulfil the resource requests* Resource Management through the Resource Scheduling App View Only View Only View Only
Manage skills/proficiencies on your resources Use the Resource Scheduling App to define resource roles and skillsets View Only View Only
Roadmaps Build visual, interactive roadmaps across projects from Microsoft Project Online, Microsoft Project for the web, and Azure Boards projects. With Project Plan 1 you get read-only access to roadmaps. With Project Plan 3 or Project Plan 5, you can also create roadmaps. View Only View Only

*Only users with Project Plan 3/5 license(s) are allowed to use the Resource Scheduling Application to schedule Project and Task tables within the context of a project.

Reporting

Read reports from Project for the web data* View out-of-the-box or custom reports, and dashboards to understand the project, program, portfolio, and resource data.
Create reports using Project for the web data* Understand the data important to your organization by building custom reports based on out-of-box reports or from scratch.
Build custom dashboards to help meet specific organisational needs.

*Reporting for Project for the web using Power BI requires a Power BI license.

Usability

Co-authoring Work together with stakeholders and team members to simultaneously build, edit, and update task lists, project schedules, and more. View Only
Graphical indicators Understand task status, assignments, and more with graphical indicators. View Only

Customisation and integration

Customisation – Enhance and customise with PowerApps Use the out-of-the-box Project application to view a project, create a new project, add new data to a project, or update existing project data. View Only
Customize only views and forms in the out-of-the-box Project application* View Only
View, add, update, or delete data in a column added to a table. View Only
Create and define custom tables to hold additional data you need for your projects, portfolios, etc*
Workflows – Power Automate Workflows and Business Process Flows Define and use Power Automate Cloud flows that utilize Project data including custom tables and columns.
Define Power Automate Business Process flows that utilise Project data including custom tables and columns.
Use Power Automate Business Process flows that utilize Project data.
Collaborate on projects in Microsoft Teams*

* Building custom PowerApps applications that access Project for the web data requires a PowerApps subscription and at least a Project Plan 1 subscription

* Automating and integrating business processes with Microsoft Power Automate against Project for the web data requires a Project Plan 3 subscription

*Use of Teams requires an Office or Microsoft 365 commercial subscription.

Security and user management

Office 365 Groups Build a project team to collaborate with and easily set up a collection of resources for team members to share.

Source: Microsoft Project Service Description

Next Steps

As a Microsoft Gold Partner, we work with clients to support them with their Microsoft Project Platform deployments, furthermore as a Cloud Solution Provider, we can also provide guidance on  Project licensing and offer flexible subscription options.

If you’d like to understand which Microsoft Project plan(s) would best fit your needs then please contact us and we’d be happy to chat through the options.

Learn more or arrange a demo

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