Project, task and time management
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Alerts and reminders |
Stay on schedule for important upcoming tasks and project events with reminders in Outlook and Microsoft Teams* |
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Baselines |
Set project baselines to monitor current performance against past performance using the Project Web App. |
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Board view |
Visually track project tasks for improved workflow and status monitoring. |
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Critical path |
Visually track the tasks that represent the longest path through the project using the Project Web App. |
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Deliverable management |
Track and manage deliverables using start and end dates and automated scheduling. |
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Dependencies |
Set and visually track dependencies between tasks. |
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Gantt view |
Visually track and understand project dates, dependencies, and assignments on a hierarchical Gantt chart using the Project Web App. |
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Grid view |
Plan and manage projects using a hierarchical grid view of tasks using the Project Web App. |
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Issue and risk management |
Identify and track issues and risks at the project and task level. |
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Master projects |
Group smaller related projects under a single master project using the Project Web App. |
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Notifications |
Stay on top of task assignments, status, and important project events with Outlook and Teams notifications* |
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Project Home |
Get a birds-eye view of projects that you’ve worked on recently, as well as important projects that you need to monitor closely. |
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Project versioning |
Compare different versions of a project with a report that shows what changed between versions. |
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Summary tasks |
Plan, manage and track deliverables and phases using summary tasks in the Project Web App. |
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Task scheduling |
Use task start and end dates, effort, work, lead and lag times, and dependencies to get an accurate schedule of project dates using the Project Web App. |
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Task updates |
Capture time and status with comments on project tasks, non-project work, and non-working time. |
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Timelines |
Visually track and understand project dates, dependencies, and assignments on a timeline view using the Project Web App. |
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Timesheets |
Team members can enter time and status against tasks, non-project work, and non-working time. |
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Timesheet approvals |
Team members can submit timesheets for approval. Resource managers and supervisors can review, approve, and decline submitted timesheets. |
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Non-working time setup |
Add vacation, holidays, medical leave, and other nonworking times into your project schedule. |
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Collaboration
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Attachments |
Attach documents, images, and other files at the team, project, or task level. Manage these attachments in a central library at the team or project level. |
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External team members |
Collaborate with people from outside of your organisation by granting them access to view and interact with your projects, tasks, and documents* |
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Project sites |
Create and customise a hub for collaboration and documents for a project. |
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Microsoft Teams integration |
Column 2 Value 27 |
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*Use of Teams requires an Office or Microsoft 365 commercial subscription.
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Demand Management
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Project request approval workflow setup |
Build the workflows you need to evaluate, prioritize, and approve incoming demand. |
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Project request forms creation |
Capture important data about incoming demand to help you evaluate and prioritize new work. |
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Project requests |
Track, manage, evaluate, and prioritise incoming demand from within your organisation and from external customers and partners. |
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Resource, programme and portfolio management
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Project costing and budgeting |
Compare planned progress and budget against actual time and costs using the Project Web App. |
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Project team setup |
Manage a project team by adding and removing members, setting allocation levels, and adding external members. |
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Resource capacity views |
Track and manage resource capacity at the project, team, and organisation level. |
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Resource costing |
Track and manage the resource costs of your project. |
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Resource engagements (bookings) |
Project managers can submit requests for resources by role, skills, or name. Resource managers can review requests and assign the best resources available. |
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Resource capacity planning |
Track and manage resource capacity at the project, team, and organisation level. |
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Roadmaps |
Build visual, interactive roadmaps across projects from Microsoft Project Online, Microsoft Project for the web, and Azure Boards projects* |
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Portfolio analysis and prioritisation |
Identify, select, and deliver project portfolios that best align with your organisation’s business strategy and maximize your return on investment (ROI). |
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Dashboards/portals |
Understand status, prioritisation, and more at the portfolio, program, project, task, team, and resource level with real-time interactive dashboards. |
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Work, generic, and material resources |
Add resources to a project, such as work resources like people, generic resources like carpenters, and materials resources like computers and cement. |
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*Users with a Project Plan 3 or Project Plan 5 subscription can submit resource engagement requests. Project Plan 3 users cannot review, fulfil, or approve resource engagement requests.
*Users with a Project Plan 5 subscription can review, fulfil, and approve resource engagement requests
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Reporting
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Out-of-box reporting |
Use pre-built reports to understand project, program, portfolio, and resource data. |
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Custom reports |
Understand the data important to your organisation by building custom reports based on out-of-box reports or from scratch. |
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Dashboards and portals |
Build custom dashboards and portals to help meet specific organisational needs. |
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*Access to the Project Reporting Server (OData) requires a Project Plan 3 or Project Plan 5 subscription
*Reporting for Project Online using Power BI requires a Power BI license.
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Customisation and integration
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Custom branding |
Customise your Project deployment using your own brand, logo, and colours. |
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Custom fields |
Add custom fields at the project, task, and resource level to track data important to your organisation and projects. |
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Formulas |
Calculate and capture important data using formulas across tasks and projects. |
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PowerApps |
Build and consume solutions for web and mobile (through OData) with PowerApps* |
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Workflows |
Automate and integrate business processes (through OData) with Power Automate* |
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Microsoft 365 integration |
Collaborate, manage documents, and more using familiar Microsoft tools and applications* |
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* Building custom PowerApps applications that access Project Online data requires a separate PowerApps subscription
*Access to the Project Reporting Server (OData) requires a Project Plan 3 or Project Plan 5 subscription
*Microsoft 365 integration requires an Office or Microsoft 365 commercial subscription.
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Security, user, and service management
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Active Directory integration |
Build teams from any member of your organisation’s Active Directory* |
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User management |
Manage user and group roles and permissions at the project, team, and organisation level. |
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Service administration |
Plan, install and configure, maintain, and extend your Microsoft Project environment as part of your Office 365 environment. |
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*Active Directory requires a separate subscription.
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