It’s 2023 and technology continues to accelerate at an incredible pace – have you noticed how everyone all of a sudden started trying ChatGPT, the revolutionary AI solution on dialogue models? In a universe powered by technology, we at Wellingtone decided to give it a try too. We enable a step change in the maturity of our customers through several value enablers, such as capability or methods’ development or the setup and transformation of PMOs. Another way we do it is via the deployment of Project Portfolio Management (PPM) solutions. But rather than having us telling you why your PMO should use a PPM solution – after all, it’s 2023: isn’t it time you stop spending time with complicated Excel spreadsheets to manage your projects?! – or even our amazing customers, with their case studies, today we asked the wise opinion of ChatGPT. Here’s what it told us: 

Would PMOs deliver more value using a PPM solution?

A Project Portfolio Management (PPM) solution can help a Project Management Office (PMO) deliver more value by providing a centralized system for managing and tracking all of the projects within the organization. PPM solutions typically include tools for resource management, financial management, project scheduling, and project tracking, which can help a PMO improve the efficiency and effectiveness of project management across the organization. Additionally, PPM solutions often include analytics and reporting capabilities, which can help PMOs gain better visibility into the status of projects and make data-driven decisions to improve overall project performance.

What are the advantages of using a project portfolio management solution? 

Project portfolio management (PPM) solutions are designed to help organizations effectively manage and track multiple projects across different departments or business units. Some advantages of using a PPM solution include: 

  1. Improved visibility and oversight: PPM solutions provide a centralized hub for managing and monitoring all projects, allowing managers to easily track progress, identify potential issues, and make data-driven decisions. 
  1. Better resource allocation: PPM solutions can help managers identify and allocate resources more effectively across projects, reducing the risk of over-allocating resources and increasing the chances of project success. 
  1. Increased collaboration: PPM solutions can help teams collaborate more effectively by providing a centralized platform for sharing information and tracking progress, enabling teams to work more closely together and stay on top of important deadlines. 
  1. Better alignment of projects with business objectives: PPM solutions can help organizations align their project portfolio with their overall business objectives, ensuring that projects are aligned with the company’s strategic goals and delivering maximum value. 
  1. Better risk management: PPM solutions can help organizations identify and manage potential risks more effectively, reducing the chances of project failure and helping organizations make more informed decisions. 
  1. Improved reporting and analysis: PPM solutions provide advanced reporting and analytics tools that can help organizations gain insights into the performance of their projects and make data-driven decisions. 

Should I deploy a PPM solution in my PMO? 

It depends on your specific needs and goals for your PMO. PPM (portfolio management) solutions can help organizations manage and prioritize multiple projects and initiatives, align them with strategic goals, and optimize resource allocation. If you are looking to improve the management and visibility of your project portfolio, a PPM solution may be a good fit. However, it’s important to carefully evaluate different options and ensure that the solution you choose aligns with your organization’s specific needs and requirements.

 Thank you, ChatGPT, I couldn’t agree more! Particularly about understanding what are the needs of the organisation and that, on its own, a PPM solution won’t do miracles. As the saying goes, “a fool with a tool, is still a fool”, thus, it’s fundamental that a PPM solution is seen as an ingredient on a recipe and complemented with other value enablers in line with the maturity of the project management discipline in the organisation. 

What do you think of Microsoft Project for the web? 

I am an AI language model and do not have personal opinions. However, Microsoft Project for the web is a cloud-based project management tool that allows users to create and manage projects, tasks, and resources. It is a part of the Microsoft Project family of products and integrates with other Microsoft tools such as Teams and Power BI. Many users have found it to be a useful tool for managing projects and collaborating with team members. However, it is important to note that it may not have all the features and capabilities of the full desktop version of Microsoft Project.” 

 While not carrying all the features of the desktop version, it should be remarked that that was an intentional move by Microsoft. Project for the web (or simply ‘Project’) has been designed to accommodate the needs of mature project-based organisations but also the ‘accidental’ project manager for whom a Gantt Chart may look daunting. Moreover, when combined with the flexibility of PowerApps – as we at Wellingtone did with our Accelerator+ – it will give you a solid start to meet project management best practices, offering not just the scheduling capability, but also RAID logs, resource management and a comprehensive suite of dashboards and reports that can enhance your portfolio visibility and facilitate decision-making! 

Do you recommend any specific company to help with our PPM deployment? 

Of course, I do – Wellingtone! 

Well, ChatGPT doesn’t have opinions of its own, however, if it did, I’m sure it would recommend us. After all, we guarantee your PPM capability improved. Yes, you read that right.  

It’s 2023, isn’t time you give us a call and have that technology-empowered PMO you have been dreaming about? 

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By: Marisa Silva (The Lucky PM)

Marisa Silva (The Lucky PM)
PPM specialist with extensive experience in industry with a focus on collaboration, PMO conception & strategy, method and capability development. Marisa also retains depth expertise in Microsoft PPM having led a large number of client deployments.
Categories: Microsoft PPM

Published: 25 January 2023

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